Privacy Policy

Privacy Policy

Subject to changes in data protection regulation surrounding the new GDPR law, we have made some changes to our privacy policy.

This privacy policy governs the collection, storage and use of personal data collected by Pop Up Races. This policy provides you with the details about the personal data collected from you, how the data is used and your rights to control and access personal data. Please read this privacy policy carefully. If you do not agree to this privacy policy in its entirety, you must not use the Services.

What information do we collect from you?

We collect data from you when you register on our site or fill out a form. You may visit our site anonymously, however when ordering or registering on our site the following information may be collected:

  • Full name
  • Gender
  • Email
  • Phone
  • Running Club
  • Tshirt Size (where applicable)
  • Postage address (where applicable)

Like most websites, we use cookies to enhance your experience, gather general visitor information, and track visits to our website. Please refer to the ‘do we use cookies?’ section below for information about cookies and how we use them.

If you want to gain access to the data that we have collected from you, you are within your rights to do so by filling out a Subject Access Request Form and sending it in to our office. This form is available here. In order to gain access to your personal data, you must provide two forms of ID.


What do we use your information for?

We collect and use this information generally to provide, improve and protect our services.

Any of the information we collect from you may be used in one of the following ways:

– To personalise your experience
(your information helps us to better respond to your individual needs)

– To improve customer service
(your information helps us to more effectively respond to your customer service requests and support needs)

– To send periodic emails & texts

The email address you provide for order processing, may be used to send you information and updates pertaining to your order or request, in addition to receiving occasional company news, updates, promotions, related product or service information, etc.

Note: If at any time you would like to unsubscribe from receiving future emails, we include detailed unsubscribe instructions at the bottom of each email.

– To administer a contest, promotion, survey or other site feature.

If you require more detailed information on how each piece if information is used, you can request a copy of the Pop Up Races GDPR Privacy Notice by getting in touch with the GDPR officer or the owner, both of whos contact details can be found on the Pop Up Races website.



How do we protect your information?

We implement a variety of security measures to maintain the safety of your personal information when you submit a request or enter, submit, or access your personal information.

These security measures include: password protected directories and databases to safeguard your information, and also use of third party encrypted services and security breach monitoring alert systems.


Do we use cookies?

Yes. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your Web browser (if you allow) that enables the sites or service providers systems to recognize your browser and capture and remember certain information.


Do we disclose any information to outside parties?

We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. This does not include trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others’ rights, property, or safety. However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.


Third party links

Occasionally, at our discretion, we may include or offer third party products or services on our website. These third party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.


Online Privacy Policy Only

This online privacy policy applies only to information collected through our website and not to information collected offline.


Your Consent

By using our site, you consent to our privacy policy.

By entering an event and participating in an event, you are consenting to:

  • Your name, club, age category and race time being published online in our results page.
  • Your photo being taken and posted on the Pop Up Races Facebook page. These can be taken down at anytime by simply contacting Pop Up Races via email.


Subject Access Request (SARs) Procedure

As part of new GDPR regulations, companies are required to show transparency in their data processing procedures.

You are within your rights to request access to any of your personal data that may be stored by Pop Up Races.

In order to access this personal data you must fill out this form, and send it in to the Pop Up Races office via email ([email protected] – email subject “PERSONAL DATA REQUEST). You must also provide two forms of ID to prove that the data you are requesting is yours.

You will receive all data that Pop Up Races has on you within a period of 30 days.

Changes to our Privacy Policy

If we decide to change our privacy policy, we will post those changes on this page, and/or update the Privacy Policy modification date below. Policy changes will apply only to information collected after the date of the change.

This policy was last modified on 6/5/18.

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